What is the Tour Management System?
The Challenge Sports 3v3 Tour Management System or TMS is a centralized area for coaches or team managers to register for and keep track of tournament related items.

How does the TMS work?
The TMS acts as a storehouse for all the items you would need to register for a tournament. When you set up your account you will just need to input the information one time and any event you participate in afterwards the information will already be there for you! This way when you are ready to register for an event everything is already at your finger tips.

What do I need to do to get started?
Getting started is easy. First you will need to create your individual user account. Simply click the link for registering for you new account (or click here). On the registration page fill out all the information and submit the form. That's all there is to it, you will then be able to enter the system! Also for the system to work properly your browser will need to be able to accept "cookies', and you will want to turn off any pop-up blocker software.

Once I have created my account, then what?
Once your account is created, log into the system to get started. Once you are logged in you can then add your team(s) and players to the system. The best part of this is that you will only need to do this once! After you place the information in the system, it will be easily accessible when you go to register for an event.

How many teams can I add and what information will I need to have to enter them?
You may add as many teams as you need. To enter your team(s) you will need to provide the team's name, its age group, whether coed or girls division, and whether it is a Rec or Comp team. Additionally, we will be asking you to supply a secondary contact for the team.

What is the secondary contact for?
Although it is rare, we have had incidents when something has arisen just prior to an event or during it when we have needed to contact a team and were unable to reach the primary contact. So, we are asking for this is just in case something comes up and we cannot get a hold of you.

When you ask for the team's age group, what is this?
For this, you will need to put in the true U age of the team. This is determined by the oldest player on the team. So if the oldest players U age on the team is U12, this is what you would put when adding the team in the system.

What if we typically play up in age during events?
You will still need to enter the true U age of a team when adding it into the system. This will not affect you being able to play up during an event.

Once I add a team, can I change any of the information?
Yes, you can edit the team's information whenever you may need to. You can even delete a team you have added if it is no longer together.

What will I need to enter a player into the system?
To add a player you will be required to have the following information; the player's full name, date of birth, gender, competitive level, shirt size and an emergency contact number. We ask that you also please include an address and valid e-mail address for each player but it is not required to add the player.

What is the player photo section?
When adding a player to the system you will notice a section to upload a player photo. This is something we at Challenge Sports have been kicking around doing for quite some time now. With the implementation of the TMS it seemed like to perfect time. Currently photos are optional but it will become required in the future. It will be used much like a club player pass and provide us with an additional source of validation should the need arise. Think of it as a player pass photo for 3v3.

Do I need photos of my players to use the system?
Currently, no. You can add players without uploading the photos at this time.

What type of photo will I need to have if I just want to take care of it now?
For the player photos we ask that you supply a head shot type picture, much like you would use on a club player pass. Additionally, the picture must be in JPEG (.jpg) format, preferably no more than 120x150 pixels in dimension and under 120kb in size. If you do not have a way to crop and resize your pictures there is a link provide to FotoFlexer (a free online photo editing site) that you can use.

When I add a player it does not give me a team option?
That is correct. Players are individual entries and not directly tied to a team until you add them to a roster for an event. When you add a player to the system they are just that a player. Think of it as your own "player pool". This way if you have multiple players and teams as long as the player meets the particular team's requirements they can be placed on different teams based on your event's needs.

What if a player is no longer playing with us?
You can just remove the player from you list. The system provides an option for this, in addition to the ability to edit any of the players information.

I have added my team(s) and players, now what?
Once you have gone through the initial set up process (added teams, players, etc.) you are now ready to register for events. To register for an event just click on any of the register links provided throughout the system to begin the event registration process.

How does the registration process work?
Once you select the event you would like to participate in you will be directed to the registration area. From here, just follow the directions and registration is a breeze. Just select the team you want and the playing division and then the following page will let you select which players you can assign to the team and that's it! You can then go back to register additional teams or head to the payment section.

Can I register more than one team for an event?
You can register as many teams as you would like and have. Just as long as you have the minimum number of eligible players available in your player pool.

I have registered for an event but have to make changes, what do I do?
If you need to make changes to a roster, you can do it directly through the TMS. Just go to the Edit Roster section under Tournament Management and select the roster you need to change.

Important note on roster changes; you still can make changes to your roster up until your first game directly from the TMS, however if the changes are made AFTER the Wednesday before the event, YOU will need to print out the new roster and bring it with you to check in. One side note to this is that if you are adding a player to an existing roster, they must be entered into the players section first before they will show as available to placed on a roster.

What if I have to drop out of an event I registered for?
If you need to drop from an event, this can also be done through the TMS. Just select Cancel Registration from the Tournament Management section. Please understand that once you register for a tournament the Challenge Sports cancellation policy and The Challenge Sports Guarantee becomes in to effect.

By using this system, will I still need to bring waivers to the events?
Yes, you will still need to provide a signed waiver form for each team or a signed roster form. Both of these can be printed out directly from the Tournament Management section within the TMS.

What if I have additional questions or am having problems with the system?
If you have any other comments, questions or are running into problems, please send an e-mail to TMS@challengesports.com.

We here at Challenge Sports hope that you will find the Tour Management System a welcomed addition to our site.

The TMS Staff
Challenge Sports